Education & training
9 questions
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You don’t send one. In WorkAdventure a classroom is a place on the map, not a link: you set an area of your map as a meeting room once, and the video call starts on its own for everyone who walks into it. Students go to the room, not to their inbox.
To set it up
- In the map editor, draw the area that is your classroom or lecture hall.
- Turn on the meeting-room property for that area. Anyone standing inside it is in the same call.
- Give students the address of your space once, at the start of the year.
A lecture-sized room works the same way as a small group room. The difference is only how big you draw it. Because the room has a fixed place, a student who arrives late simply walks in, and a student who has to leave and come back does not need a new link.
If you also need to reach everyone at once, whichever room they are in, send a global message (paid plans).
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Group work usually dies online because talking to someone costs a scheduled call. WorkAdventure removes that step: walk your avatar up to someone and the conversation opens by itself, in text, audio or video. Walk away and it closes.
That gives your space the corridor a video-conferencing tool has no room for: students revise together in a library area, a group meets in front of its project, a teacher crosses a room and answers a question in passing.
In practice
- Lock the bubble when a group does not want to be interrupted: the padlock in the bubble stops anyone else joining.
- Screens can be shared in a bubble, so a student can show their work to other participants.
Designing quiet study areas and one open area per cohort is usually enough to make this happen without any instruction.
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Yes. Most websites can be embedded directly in your map.
Teaching tools. Miro, Google Suite, Notion, Trello, a Moodle page, a form, a video: put the URL on an area or an object and it opens in a panel beside the map when someone walks up to it. Several tools can be opened at the same time. Warning, some tools may refuse to be embedded for security reasons, so test the URL before the course starts.
Calendars. A WorkAdventure room can be the meeting location in Google Calendar.
Sign-in. With Single Sign On, students and teachers use the school account they already have. See how to control access for cohorts and staff.
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Access in WorkAdventure is decided with tags. You give a person one or more tags, and a tag can be required in two different places.
- A whole room, which is one map. The room can require a tag to be opened at all: someone without it cannot connect to it, and never sees the inside.
- An area inside a room. The area can require a tag of its own: someone without it moves around the rest of the room normally, but cannot walk their avatar in.
To set it up (paid plans)
- In your admin dashboard, add your members and give each of them their tags: one per cohort, plus
teacherorstaff. Tags are free text, so the names are yours to choose. - Set the tags each restricted room accepts.
- In the map editor, set the tags each restricted area accepts: a cohort’s classroom, a staff room, an exam area. Areas take two kinds of tag, one for who may enter and view, another for who may place objects there, so a teacher can furnish the classroom while students only walk in.
Tags only exist for members. Visitors have no tags and are all equal, and anonymous users have none either. So tags do their job once your world is set up with members: require authentication, turn off self-registration, and add the people who belong there. On a room left public, the link alone lets anyone walk in anonymously, and an anonymous visitor is also harder to moderate. See the access management documentation.
Company sign-in lets students and teachers use the school account they already have to connect to the map.
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Yes, and there are three ways to get there depending on how much time you have.
- Start from a template. Several are included, and you can rename rooms and drop in your logo the same day.
- Edit it yourself. The built-in map editor places objects, areas and meeting spots without any code, but it does not move walls: changing the layout itself means Tiled, the map-making tool. The documentation and the Starter Kit cover it, and a first small map takes one to two days.
- Have our designers build it. Give them your floor plans and your brand, and they reproduce the buildings, lecture halls and courtyards students will recognise. Contact us to scope it.
On a paid plan, white label puts your logo, colours and domain name on the space, so students arrive somewhere that belongs to the school rather than to a supplier.
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If your microphone changes every time you join your virtual office, the issue usually comes from the browser or the system automatically selecting another available audio device.
On Mac, this often happens when the iPhone is detected as an external microphone. Chrome may then treat it as the default device and use it instead of the Mac’s built-in microphone.
To fix this, open Chrome and go to Settings, Privacy and security, Site settings, then Microphone. In this section, explicitly select your Mac’s internal microphone, such as Internal Microphone or MacBook Microphone.
It is also recommended to check the setting on the macOS side by going to System Settings, then Sound, then Input. The built-in microphone should also be set as the main input source.
If the wrong microphone is still being used, completely quit Chrome, restart the browser, then reconnect to your virtual office. This often helps reset the audio device detection.
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This behavior is usually related to the Apple ecosystem. When an iPhone is close to the Mac and recognized as an available device, it may appear in Chrome as a usable audio source. The browser may then select it automatically, even if it is not the desired device.
In this case, you should check both Chrome settings and Mac settings. You can also choose to set your default microphone directly in WorkAdventure. It will be activated whenever available for each of your sessions. To do this, go to the microphone settings, click the chevron, and set your default microphone.
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If the selected camera is not always the right one when you join your virtual office, Chrome is probably detecting several available cameras and automatically choosing the one it considers to be the priority device.
This can happen on Mac when the iPhone is offered as a camera in addition to the computer’s built-in camera. The browser may then use the wrong video source when a session starts.
To fix this, open Chrome and go to Settings, Privacy and security, Site settings, then Camera. Then select your Mac’s built-in camera as the default camera.
Once this change has been made, it is best to completely close the tab or the browser, then reconnect to your virtual office.
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When multiple video devices are available, Chrome may reuse the last device used or automatically select a new one. This behavior can vary from one session to another, especially if an iPhone, an external webcam, or a monitor with a built-in camera is detected.
The best solution is to explicitly select the correct camera in Chrome settings and check the site-specific permissions as well. To do this, click the icon to the left of your virtual office URL and make sure camera access is allowed.
You can also choose to set your default camera directly in WorkAdventure. It will be activated whenever available for each of your sessions. To do this, go to the camera settings, click the chevron, and set your default camera.
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